#AVERY LABEL WIZARD WORD 2003 UPDATE#
In the Replicate labels area of the Mail Merge task pane, click the Update all labels button. Word inserts the AddressBlock merge field into the upper-left label in the main document. The Insert Address Block dialog box opens.Ĭlick OK to accept the default settings and close the Insert Address Block dialog box. With the insertion point positioned in the upper-left label in the main document window, click Address block in the Mail Merge task pane. The Mail Merge Recipients dialog box closes and the Next Record merge field appears in all the labels in the main document.Īt the bottom of the Mail Merge task pane, click Next: Arrange your labels to proceed to Step 4, and then drag the scroll box in the horizontal scroll bar all the way to the left. Make sure that all four recipient check boxes are selected in the first column, and then click OK. The Mail Merge Recipients dialog box appears. Navigate to the My Documents\Microsoft Press\Word 2003 SBS\CreatingMail\CreatingLabel folder on your hard disk, and double-click the Data4 file. The Select Data Source dialog box appears.
Select the Use an existing list option, if necessary, and then click Browse. The table with label- sized rectangles is there but not visible.Īt the bottom of the Mail Merge task pane, click Next: Select recipients to proceed to Step 3. Word inserts a table that fills the first page of the document with cells the size of the specified labels. Scroll down the Product number list, click 5159 - Address, and then click OK. Select the Change document layout option, if necessary, and then in the Change document layout area, click Label options. In the Mail Merge task pane, select the Labels option, and then click Next: Starting document to proceed to Step 2. On the Tools menu, point to Letters and Mailings, and then click Mail Merge. On the Standard toolbar, click the New Blank Document button. This practice file is located in the My Documents\Microsoft Press\Word 2003 SBS\CreatingMail\CreatingLabel folder and can also be accessed by clicking Start/All Programs/Microsoft Press/Word 2003 Step by Step. The Data4 document in the practice file folder for this topic. Turn on the printer you will be using before beginning this exercise. In this exercise, you use the Mail Merge Wizard to create mailing labels and then print the labels on standard paper to proofread them. When you merge the main document and the data source, you can print the labels or create a new label document that you can use whenever you want to send something to the same set of people. You insert merge fields into one cell as a template for all the other cells.
Word then creates a full-page table with cells the size of the labels so that each cell will print on one label in a sheet. You start by preparing the data source and then prepare the main document by selecting the brand and style of labels you plan to use, such as Avery standard 5159. The mail-merge process for creating mailing labels is similar to the process for creating form letters. For example, the same data source you use to print form letters can be used to print sheets of mailing labels or to print envelopes.
Microsoft Office Specialist You can use a data source with more than one kind of main document.
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